Gwynne ha 15mila righe di dati in tre colonne. Vorrebbe che i dati vengano stampati con 6 colonne per pagina. Ad esempio, i primi 50 nomi in A2: C51, quindi i successivi 50 nomi in E2: G51. Quindi sposta le terze 50 righe in A52: C101 e così via.
Piuttosto che risolverlo con le formule, userò un piccolo VBA di Excel per riorganizzare i dati.
La macro VBA lascerà i dati in A: C. Una colonna vuota apparirà in D. I nuovi dati appariranno in D: F, colonna vuota in G, nuovi dati in H: J.
Nota
Quasi 10 anni fa, ho risposto a una domanda su come inserire 1 colonna in 6 colonne. Nel caso, i dati erano disposti orizzontalmente, con Apple in C1, Banana in D1, Cherry in E1,… Fig in H1, quindi Guava a partire da C2 e così via. Allora, ho risposto alla domanda usando le formule. Puoi guardare quel vecchio video: qui.
Il primo passo è capire quante righe si adattano alla pagina stampata. Non saltare questo passaggio. Prima di iniziare con la macro, devi fare tutte queste cose:
- Impostare i margini nella scheda Layout di pagina della barra multifunzione
- Se desideri che i titoli della riga 1 si ripetano su ogni pagina, utilizza Layout di pagina, Righe da ripetere in alto e specifica 1: 1
- Specificare eventuali intestazioni e piè di pagina che appariranno su ciascuna pagina.
- Copia i titoli da A1: C1 a E1: G1.
- Copia i titoli da A1: C1 a I1: K1.
- Specificare E: K come intervallo di stampa
- Compila i numeri da 1 a 100 in E2: E101 con
=ROW()-1
Una volta che tutte le impostazioni della pagina sono corrette, utilizzare Ctrl + P per visualizzare il documento Anteprima di stampa. Se necessario, fare clic sul riquadro Mostra anteprima di stampa al centro dello schermo. Nell'anteprima di stampa, trova il numero dell'ultima riga a pagina 1. Nel mio caso, è 46. Questo sarà un numero importante in futuro.
Per creare la macro, segui questi passaggi:
- Salva la tua cartella di lavoro con un nuovo nome nel caso qualcosa vada storto. Ad esempio: MyWorkbookTestCopy.xlsx
- Premere alt = "" + F11 per aprire l'editor VBA
- Dal menu VBA, scegli Inserisci, Modulo
-
Copia il codice seguente e incollalo nella finestra del codice
Sub WrapThem() ' the following line says XLUP not x1up ! FinalRow = Cells(Rows.Count, 1).End(xlUp).Row ' Change 46 to match your Rows Per Page RowsPerPage = 46 NextRow = 2 NextCol = 5 For i = 2 To FinalRow Step RowsPerPage Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End If Next i End Sub - Trova la riga che dice
RowsPerPage = 46e sostituisci il 46 con il numero di righe che hai trovato nell'anteprima di stampa.
Ecco alcune altre cose che potresti dover modificare a seconda dei tuoi dati:
La FinalRow =riga cerca l'ultima voce nella colonna 1. Se i tuoi dati iniziano nella colonna C invece che nella colonna A, cambierai questo:
FinalRow = Cells(Rows.Count, 1).End(xlUp).Rowa questa
FinalRow = Cells(Rows.Count, 3).End(xlUp).RowIn questo esempio, il primo posto per i nuovi dati sarà la cella E2. Questa è la riga 2, colonna 5. Se hai cinque righe di titoli e i tuoi nuovi dati inizieranno in G6, cambierai NextRow = 2in NextRow = 6. Cambia NextCol = 5in NextCol = 7(perché la colonna G è la settima colonna).
In questo esempio, i dati iniziano in A2 (subito dopo le intestazioni nella riga 1). Se hai 3 righe di intestazioni, i tuoi dati inizieranno in A4. Cambia questa riga:
For i = 2 To FinalRow Step RowsPerPagea questa riga:
For i = 4 To FinalRow Step RowsPerPageLe mie colonne di output vengono visualizzate nella colonna E (quinta colonna) e nella colonna I (nona colonna). Supponiamo che tu abbia quattro colonne di dati. I dati originali sono in B: E. Metti la prima serie di colonne in G: J e L: O. G è la settima colonna. L è la dodicesima colonna. Nel testo seguente, cambia da 3 a 4 in due punti perché hai 4 colonne invece di 3. Cambia da 5 a 7 in due punti perché la prima colonna di output è G invece di E. Cambia 9 in 12 perché la seconda colonna di output è L invece di I.
Cambia questo:
Cells(NextRow, NextCol).Resize(RowsPerPage, 3).Value = _ Cells(i, 1).Resize(RowsPerPage, 3).Value If NextCol = 5 Then NextCol = 9 Else NextCol = 5 NextRow = NextRow + RowsPerPage End Ifa questa:
Cells(NextRow, NextCol).Resize(RowsPerPage, 4).Value = _ Cells(i, 1).Resize(RowsPerPage, 4).Value If NextCol = 7 Then NextCol = 12 Else NextCol = 7 NextRow = NextRow + RowsPerPage End IfOra sei pronto per eseguire la macro. Salva la cartella di lavoro un'ultima volta.
Nella finestra VBA, fare clic in un punto qualsiasi all'interno della macro. Nella figura seguente, il cursore si trova subito dopo Sub WrapThem(). Fare clic sul tasto F5 o fare clic sull'icona Esegui come mostrato di seguito.
Torna a Excel. Dovresti vedere risultati come questo:
Assicurati che il cognome nella colonna E della pagina 1 sia seguito correttamente dal nome nella colonna I. della pagina 1.
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Questi passaggi sono spiegati in questo video:
Trascrizione del video
Impara Excel per Podcast, episodio 2194: Colonne a capo.
Ehi, bentornato al netcast, sono Bill Jelen. La domanda di oggi, inviata da Gwen. Gwen sta guardando il video 984, che si chiamava Sneaking Columns. Questo è di anni fa e in realtà ho usato una formula per risolverlo allora, ma questo problema dei gemelli è più complicato.
So she has a three column worksheet with around 15,000 rows. and needs to make each page six columns. So, on the first page, these 60 cells; and then next to it, the next 60 cells. Now, Gwen has figured out that she can fit about 60 rows. But for anyone else watching this, the most important part here is to figure out how many rows because you'll really screw things up if you make any of these changes after the fact.
Alright, so for me, what I'm going to do is I'm going to come here to page layout, I'm gonna declare that these seven columns are going to be my print area-- Print Area, Set Print Area. I'm going to go into Print Titles and say that “Rows to repeat at top” is 1:1. I'm going to go… Actually, I'd like to use Margins here-- Margins, Narrow, and then back in the Page Setup, Header/Footer, and choose whatever my, you know, Custom Footer should be-- Confidential. Do all of the those settings, anything you're ever going to change first. Alright? Because that's going to change the number of rows per page.
Now, I'm going to type in the number 1 here, this is just going to be some temporary data. I'm going to hold down the Ctrl key and grab the Fill handle, and go down until I'm sure I'm past the first page like that. And then, we'll just do a Print Preview-- Ctrl+P, Show Print Preview-- and you'll notice that I have 46 rows that fit on the first page. And let's just check, go to the second page-- so 46 plus 46 is 92, so we're getting 46 rows per page, 46 rows per page. That number is incredibly important-- 46. In fact, I'm going to write it down over here just so I don't forget-- 46 rows per page.
Alright, now, I'm going to solve this today with a Macro; back in video 984, I used some complex formulas to do it, but today a macro feels better. If you've never used macros before don't be intimidated. Here's how we start: We press Alt+F11-- Alt+F11-- that brings open this screen and actually, the very first time that you open Alt+F11, it's going to be just a big gray screen-- probably a lot like this-- like that. So you want to say, View, Project Explorer, Find your workbook here, and say Insert Module-- I've already done that-- and what we'll get-- and what we get-- is a white screen. And over here in this white screen, you're going to type this code, alright? The word "Sub" which means that this is a subroutine, and then any naming you want-- I call it WrapThem, no spaces there, so just jam everything together-- open and closing parenthesis. Then we're we're going to create a variable: FinalRow = Cells(Rows.Count, 1).End, and these four letters here are XL, not X1-- everybody screws this up, XL. And you can type it in all caps if you want but they're going to change it back to that format where the L looks like a 1-- don't put a 1 there. Rows.Per.Page-- and this is where you put whatever number you figured out. Now, for me it's 46; for Gwen, it sounds like it's 60. And then, the next row where we want the first data to go is Row 2, and then the next column-- 1, 2, 3, 4, 5-- is Column 5.
Alright, so I set this up. And then, the rest of this is going to be very, very generic. it's going to work with, you know, any size data set: For I (it's a variable) = 2 To FinalRow (that's how many rows we had) Step (that means every time through the loop we're going to increase by) RowsPerPage (which in this case is 46, for Gwen's case it's going be 60). We're going to say: Cells(NextRow, NextCol) -- so, next row's going to be 2, Column 5-- .Resize(RowsPerPage, 3) -- resize 46 rows, 3 columns-- .Value = _ (and that's an underscore there) It's going to be equal to Cells(1, 1) -- so whatever is in Row 2 comma 1, Column 1-- .Resize(RowsPerPage, 3).Value. And then, what we have to do is, we have to be a little bit clever here about after we paste the first 46 times 46 rows, by 3 columns.
Where do we go next? There, right? So, if currently, the next column is pointing to Column E, well, then I need the next one to go to Column I. I is the ninth column. Alright. So that's why we say NextCol = 5. But if we're not… NextCol = 5 that means our NextCol = 9. Then we're going to reset the next group back to Column E and the NextRow is going to be = whatever the previous row was, + 46. And then next time… now here, let's just walk through this, you don't have to run it one step at a time. But I'm going to do that with F8-- just to see what we get here.
And so, what we've learned, is the final row is real-- 15,582. We're about to write to row 2, column 5. And so: For I = 2 To FinalRow. The first time through, I is going to be equal to 2. We're going to say that Row 2, Column 5, is going to be equal to Row 2, Column 1-- 46 rows, 3 columns. I want to run this with F8. We'll look over here in the spreadsheet and we'll see that it turned out those first 46 came to this area. Alright. But, we're going to let this run again. Alright.
Now, the second time through the loop, the I has jumped up from 2 to 48. Alright. And so this time, we're going to be running to Row 2, Column 9, and we're going to be getting data from Row 48. Alright, now let's go check this one right here. So, what we see is Andy Hartley-- that works great-- down here at the end, Kelly Ferguson. But the next person should be Lue Rahman-- Rahman-- and that works, and it goes down to Lue Harvey, right there. Alright. Now, what we're hoping next time, is we get Barb Davison. I'll press F8 few more times, here's the next one and we look, and it's now writing to Row 48. Alright. And it's Barb Davison, and it appears to be working. At this point, I'm happy with it, I'm just going to click run.
And, actually, you don't have to go-- if you're not creating a video to explain this to somebody-- you don't have to go through and press F8; you could just come up here, click inside WrapThem, click run, and that fast it will take your data and wrap it into two columns.
Now, some things I see here-- Surname isn't wide enough, that should not affect our page layout, I'm hoping. And when I do Print Preview, I now have 170 pages. Data there, Page 2, Page 3, Page 4. Now, if we would change the margins at this point, everything is going to be screwed up-- it's going to be horrible. That's why it's really, really important, right up front, you have to do all of your page layout things before you calculate that 46. Now, of course, at this point, Save your workbook with a new name, alright? We don't want to destroy the personal workbook. And then you can delete columns A through D, and you have your results.
Now, if you want to learn about macros-- macros are incredibly powerful-- we probably could have solved this with a formula. And, certainly, the me from 10 years ago solved it with a formula, but at this point in my life, just a simple little 15 line macro is a lot easier. This book, by Tracy Syrstad and myself, will teach you all about macros.
Alright, wrap-up for this Episode: How to wrap 3 columns of data in 2 sets of columns per page. The super important step, you have to do all the page setup things first, Rows to Repeat at Top, Margins, Header/Footer, and then just type some numbers-- 1 through whatever-- I use the Fill handle with control; go to Print Preview, How many rows per page; switch over to Alt+F11; Insert a module and then type the code that I showed you in the video; click run. And most of the time, I advise people to save your workbook as xlsm, but in this case this was a one-time thing, I'm suspecting. So if you're, you know, just want to have that macro disappear, keep it as xlsx, save the file, it'll warn you that you're about to lose your macro. That's probably okay, because we've solved the problem well.
Ehi, voglio ringraziare Gwen per aver inviato questa domanda, voglio ringraziarti per essere passato. Ci vediamo la prossima volta per un altro netcast da.
